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You've been here before. A company deadline is due and when you're finally ready to print your documents in the copier room, the printer malfunctions. The paper gets jammed, or ink smudges into indecipherable enigma, leaving you to gape onto a messy disarray of documents.

You give the copier machine a kick when no one's looking. Nothing changes. You storm out of the room, yelling, "The copier is jammed again!".

It's all about the ink and toner cartridge

If there was one thing we wish we knew sooner, it is that it was never the copier's fault to begin with. It was the ink or toner cartridge we chose to use.

Many companies who use the copier or printer as its life source think little about the kind of cartridge they use in them.

When they do, they often cut corners, opting for cheaper, non-genuine alternatives. It is widely known that imitation cartridges cost a lot cheaper than original ones, making it the go-to alternative. However, imitation cartridges can significantly affect business costs in the long run.

Think of it as investing in an expensive car, only to use non-genuine parts whose manufacturer you can't trace nor hold accountable to. While it looks good on the outside, your ride breaks down all the time, especially when you least expect it.

Here's a fact companies should know- original cartridges is at the heart of well-functioning printers and copiers. They might be initially expensive but they can ultimately save businesses a lot of money, time and resources.

Quality is a conscious decision

Genuine and original toner cartridges have been specifically designed to work with your specific brand of copier. For instance, the HP LaserJet Pro 400 printer uses particularly the HP 80A Black LaserJet Toner Cartridge.

Each original cartridge are rigorously tested against industry standards, which decreases the chances of tech-related problems and poor-quality printing.

Using imitation cartridges can have significant negative effects on the health of your copier. For example, the toner powder particles used in imitation toners have a relatively large diameter and rough edges to fit a wide variety of printers.

These rough powder particles can cause printer jams and paper burns, which can ultimately damage the printer's engine.

Imitation cartridges is a means to a short-sighted win in a deadly race. You can hope that it will turn out well, but in the long run, this simply means more money for the supplier, at the expense of your print quality.

Never miss a print

No one in the office wants to spend time mulling or solving a printer problem when there are infinitely more important things to do. When you want your printer to print, it should do exactly that.

Original ink and toner cartridges will always give you the best results in the colour and sharpness on your printout. When you're aiming for ochre or an array of important numbers, you hope the printer yields what's exactly on screen.

When you use imitation cartridges however, you're playing a game of wait and guess. Indeed, you never truly know what you're getting. It's like watching a 360p movie on a big screen. You get the gist of it, but you'll only remember how bad the experience was.

More value, in every way

Imitation cartridges can drain your company's resources and productivity. Imagine the amount of paper wastage, or walking back and forth to check if the print has adhered correctly.

Or, imagine breakdowns during a crucial deadline, requiring last minute fixes only to find out that non-genuine parts aren't covered by your copier's warranty. You'll end up looking for outsourced services that are time consuming and costly.

Original cartridges are the only cartridges that are guaranteed to work with your copier and are protected by warranties and other manufacturer guarantees. This ensures that your customer service and repairs are reliable and efficient.

Therefore, when comparing costs, companies will need to look at a range of factors, including quality, reliability, and productivity. Warranty is just one part of the economic picture. Page yield is another.

In a research conducted in 2016 by Buyers Laboratory LLC (BLI), it was found that original HP cartridges produced an average of 180 per cent more usable pages than non-HP cartridges. Imagine the paper wastage incurred when using imitation cartridges.

Apart from that, time taken for the repairs of faulty printers also cause a snag in many business operations. In the same study by BLI, the Original HP inkjet print cartridges sustained no failures in HP printers, while imitation cartridges tested had an overall average failure rate of 64 per cent, which is a dent to a company's overall operation costs.

Choose a cartridge that cares for the environment

Since 2000, more than 90 million kilograms of recycled plastic have been used in manufacturing new Original HP ink and toner cartridges.

Moreover, 100 per cent of original HP toner cartridges contain recycled content. Original HP supplies are designed with the environment in mind, making it easy to conserve resources and paper when printing.

By partnering with socially conscious, genuine cartridge providers, companies can also do their part for the good of the environment.

Every printer decision is a security decision

Confidential documents should remain confidential. Recognising its importance, HP software solutions help protect sensitive information in transit and in queue with up to date security features. These include user authentication with simple sign-in options such as PIN or smart-cards. HP also provide central apps to help track print data, as well as create reports, allocate print costs and more.